Legal

Please find our T&Cs and Policies below

Hertfordshire Pride Society - Privacy Policy

Last Updated: March 2023

Hertfordshire Pride Society - Event Stallholders Terms and Conditions

Last Updated: May 2024

Herts Pride Event Entry Rules

To ensure a safe and enjoyable experience for everyone, please follow these entry rules:

Family-Friendly Environment: Herts Pride is a family-friendly event. Please respect all attendees and contribute to a positive atmosphere.
Bag Checks: Our SIA-trained staff will conduct bag checks prior to entry. This is to ensure the safety of all attendees. Please cooperate with the security team during this process.
No Alcohol: Attendees are not allowed to bring any alcohol into the event. Similarly, alcohol purchased inside the event cannot be taken out.
No Drugs: The possession or use of drugs is strictly prohibited. Anyone found with drugs will be refused entry and may be reported to the authorities.
No Open Containers: Open containers or opened bottled water are not permitted to be brought on-site. This includes any drinks that are not in their original sealed packaging.
Challenge 25 Policy: If you wish to purchase alcohol at the event bars, be prepared to show valid ID. Anyone who appears under 25 will be asked to prove their age. Acceptable forms of ID include a passport, driving licence, or any government-issued ID with a photo and date of birth.
Refusal of Entry: Anyone who appears to be under the influence of alcohol or drugs will be refused entry to the event.
No Distribution of Flyers or leaflets: No unauthorised flyers or leaflets to be handed out with permission of the Event Manager.

By following these rules, you help ensure that Herts Pride remains a safe and welcoming event for everyone.

Volunteer Agreement

By submitting the Volunteer Form, you agree to the following information:

Volunteering at Herts Pride is a voluntary and unpaid role. Volunteers do not have a contract of employment and do not have the same rights as employees or workers.

Volunteers will receive:
• Supervision and support from the event team.
• Training relevant to their assigned role.
• Health and safety guidance.
• Coverage under the event’s public liability insurance.

Herts Pride does not reimburse travel or general expenses. However, volunteers working 6 hours or more will receive a **£10 meal voucher**.

Volunteer Attendance

I understand that I must attend at least one Volunteer Meet & Greet in July (dates to be confirmed) to receive important event information and training.

Data Protection & GDPR Consent

Herts Pride is committed to protecting your personal data in compliance with UK GDPR. The information you provide will only be used for volunteer coordination.

Your data will:
• Be stored securely and accessed only by authorised personnel.
• Not be shared with third parties without your consent.
• Be retained only for as long as necessary for volunteer management.

You have the right to access, correct, or request the deletion of your data by contacting us.

Consent & Agreement

I confirm that I am volunteering at Herts Pride in an unpaid role and do not have a contract of employment.

I acknowledge that Herts Pride does not reimburse travel or general expenses.

I understand that I will receive a £10 meal voucher if I volunteer for 6 hours or more.

I agree to follow all event guidelines and instructions from the Herts Pride team.

I confirm that I will be provided with relevant training, supervision, and health & safety guidance.

I consent to Herts Pride collecting, storing, and processing my personal data for volunteer management in line with GDPR.

I acknowledge that if I can no longer volunteer, I will inform Herts Pride as soon as possible.

Terms Volunteer